E-Verify and I-9 Information

Indiana State University Complies with E-Verify

As a result of the Indiana Immigration Bill signed into law by Governor Daniels on May 10, 2011, ISU is required to become an E-Verify employer effective July 1, 2011. The E-Verify process is used to electronically verify an individual's authorization to work in the United States and is managed by the United States Customs and Immigration Service. The E-Verify process does not replace the Form I-9; rather it is considered a companion to the I-9.

Self Check is a voluntary, free and simple service that allows individuals to check their employment eligibility so they can have the peace of mind that their records are accurate prior to applying for a job. Self Check does not take the place of Form I-9 or E-Verify processes and does not issue an employment eligibility credential. It simply allows an individual to check his or her employment eligibility. Specific information is located on the E-Verify website.

What Does This Mean For ISU?

• ISU must E-Verify all new employees. This includes student employees and re-hired employees where the employee had no expectation of continued employment.
• E-Verify uses the information contained in the Form I-9.
• There is no additional form.
• E-Verify must be done within three (3) days of the first day of work for pay.
• This means that the I-9 needs to be completed in a timely manner for all employees (which is federal law).
• E-Verify requires a social security number. This is not technically a requirement for completion of the I-9.
• USCIS has set forth training and guidelines for issues that may arise with issues of non-confirmation of authorization to work in the United States. Generally, the employee is given time to address the issue (e.g. Social Security no-match due to name change because of marriage.)
• ISU will never E-Verify applicants.
• As a reminder, individuals paid via one-time only are employees and are covered by both the I-9 and E-Verify regulations.
• In the event ISU enters into a federal contract that requires E-Verify, ISU will need to consider broader electronic verification of employees (either verification of all of those working on the federal contract or verification of all ISU employees employed after November, 1986). At this point, we are only required to E-Verify new employees.

E-Verify Posters and Right to Work Posters are available in English and Español as well as several other languages here.